Last updated: March 16, 2026

This Privacy Policy explains how Meaningful Letters ("we," "us," or "our") collects, uses, and protects your personal information when you visit meaningfulletters.com (the "Site"). By using our Site, you agree to the practices described here.

1. Who we are

Meaningful Letters is the data controller responsible for your personal information collected through this Site. If you have questions about this policy, you can reach our privacy contact at hello@meaningful-letters.com

2. Information we collect

We collect information in two ways: information you give us directly, and information collected automatically when you visit our Site.

Information you provide includes your name, email address, phone number, and message content submitted through our online inquiry form, as well as any additional details you voluntarily include in your inquiry.

Information collected automatically includes your IP address and approximate geographic location, browser type and operating system, pages visited and time spent on them, referring website or source, date and time of your visit, and cookie identifiers (see Section 3).

3. Cookies

Our Site uses cookies — small text files placed on your device — to improve your browsing experience, analyze traffic, and understand how visitors use our Site.

We use the following types of cookies:

Essential cookies — required for the Site to function correctly (e.g., session management). These last for the duration of your session.

Analytics cookies — help us understand how visitors interact with the Site (e.g., Google Analytics). These may last up to 2 years.

Functional cookies — remember your preferences and settings to enhance your experience. These may last up to 1 year.

You can control or delete cookies through your browser settings at any time. Please note that disabling certain cookies may affect the functionality of our Site. On your first visit, you will be shown a cookie consent banner where you can set your preferences.

4. Online inquiry form data

When you submit an inquiry through our contact form, we collect the information you enter, including your name, email address, phone number (if provided), and the content of your message. This data is used solely to respond to your inquiry, to provide the services or information you have requested, and to maintain a record of our communications. We will not use inquiry form submissions for unsolicited marketing without your separate consent.

We may retain inquiry records after your inquiry is resolved, in case you contact us again or for legal and compliance purposes.

5. How we use your data

We use the information we collect to respond to your inquiries and provide requested services, to operate, maintain, and improve our Site, to analyze usage patterns and understand visitor behavior, to comply with our legal obligations, to protect the security and integrity of our Site, to send service-related communications you have requested, and to send promotional or marketing communications where you have given consent.

We will not sell, rent, or trade your personal information to third parties for their own marketing purposes.

6. Legal basis for processing

Where applicable under data protection law, we process your personal information on the following legal grounds: consent for non-essential cookies and marketing communications; legitimate interests for Site analytics, security, and improving our services; contractual necessity to respond to your inquiry and provide services you have requested; and legal obligation where we are required to retain or process data by law.

7. Sharing your data

We do not sell your personal data. We may share it only in the following limited circumstances:

Service providers — trusted third parties who assist us in operating our Site (e.g., web hosting, email platforms, analytics providers), under data processing agreements

Legal compliance — where required by law, court order, or government authority

Business transfers — in the event of a merger, acquisition, or sale of assets, your data may be transferred as part of that transaction

With your consent — for any other purpose where you have given us explicit permission

Where we transfer data outside your jurisdiction (e.g., outside the UK or EEA), we ensure appropriate safeguards are in place, such as Standard Contractual Clauses.

8. Data retention

We retain personal data only for as long as necessary for the purposes outlined in this policy. No purpose in this notice will require us keeping your personal information for longer than 2 years. Cookie data is retained as set out in Section 3. After retention periods expire, data is securely deleted or anonymized.

9. Your rights

Depending on your location, you may have the following rights regarding your personal data: the right to access a copy of the personal data we hold about you; the right to correct inaccurate or incomplete data; the right to request deletion of your personal data, subject to legal obligations; the right to restrict how we use your data in certain circumstances; the right to receive your data in a structured, machine-readable format; the right to object to processing based on legitimate interests or for direct marketing; and the right to withdraw consent at any time where processing is based on consent.

To exercise any of these rights, please contact us at hello@meaningful-letters.com. We will respond within 30 days. You also have the right to lodge a complaint with your local data protection authority.

10. Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. These include [e.g., SSL encryption, access controls, secure servers]. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security. If you believe your data has been compromised, please contact us immediately.

11. Third-party links

Our Site may contain links to third-party websites. We are not responsible for the privacy practices of those websites and encourage you to review their privacy policies directly.

12. Changes to this policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal obligations. We will notify you of significant changes by posting a notice on our Site or updating the "last updated" date at the top of this page. We encourage you to review this policy periodically.

13. Contact us

If you have questions, concerns, or requests relating to this Privacy Policy or your personal data, please contact us:

Company: Meaningful Letters

Address: 2678 pecos circle, Montgomery, IL, United States, 60538

Email: hello@meaningful-letters.com

© 2026 Meaningful Letters. All rights reserved. This policy should be reviewed by a qualified legal professional before publication.